Convention Planner Checklist

Time-Line for Success — A Long range planner for US convention managers

A checklist guide for event planners.
When should it be done? What should be done?
Now Notify Canada Customs of your intent to hold a meeting in Canada.

Contact LibertyCFS Inc. for the wording and format of the application letter.		 checkbox
One year prior to the Canadian event A LibertyCFS Inc. representative will attend your prior year convention and provide customs and shipping information to your exhibitors checkbox
9 months to move-in Contact LibertyCFS Inc. for the exhibitor manual prospectus, travel & immigration information and GST information checkbox
3 months to move-in LibertyCFS Inc. will provide Customs and shipping information to be included in your exhibitor manual checkbox
6 weeks to move-in LibertyCFS Inc. will begin to contact every exhibitor to assist them with their customs and shipping solutions checkbox
2-4 weeks to move-in A concerted effort is made to follow-up with every exhibitor that has not been in contact with LibertyCFS Inc. checkbox
Up to 1 week to move-in Arrival of freight into the advanced warehouse

Customs clearance of any international freight		 checkbox
1 day to move-in Final preparations for move-in

Freight is staged for move-in from advanced warehouse		 checkbox
Move-in On-site supervision of off loading by LibertyCFS Inc. staff checkbox
Show time Each exhibitor is visited by a LibertyCFS Inc. representative to discuss their return customs and shipping requirements checkbox
Move-out LibertyCFS Inc. staff is on-hand during the entire move-out to supervise the load-out and insure each carrier has the proper customs documents checkbox
Post move-out Each exhibitor that used any of LibertyCFS Inc.'s services is contacted for a post event assessment of their show experience checkbox